Filing returns? What your accountant wants (and how Pride makes it painless.)
By Lyanne Parra. Published on 18/08/2025.
As the financial year winds down, accountants begin their annual hunt for order amid a year’s worth of rent, repairs and receipts. As one of our clients with an accountant, that hunt often starts with a brisk email: “Please send the year-end documents.” At Pride Property Management, we’ve built reports that answer precisely what your accountant is asking—without you spelunking through inboxes or bank feeds.
The essentials—four packs, one purpose
1) Year-end Summary (by property).
Think of this as the director’s cut. For each property, month by month, it shows:
Rental income received
Fees charged
Invoices paid
At the bottom sits a tidy annual expense summary, grouped the way accountants like to analyse: Builder, Electrician, Heating & Cooling, Maintenance, Painter, and so on—based on your actual spend. You’ll also see a fees ledger breakdown (e.g., Maintenance fees, Management fees, Sign-in costs).
What we need from you: the period—for most New Zealand investors that’s 1 April 2025–31 March 2026 for our Australian investors that could be 1 July to 30 June. Tell us if you prefer a different range.
2) Transaction Report (with running balance).
A chronological, ledger-style view of money in and money out of your owner account, carrying a running balance so totals reconcile cleanly.
What we need: your chosen time period.
3) Expense Report (by property).
A drill-down of every invoice, tagged to broad categories (the same taxonomy used in your Year-end Summary). Handy for checking deductibility and spotting outliers.
4) Rent Statement (by tenancy).
Line-by-line rent received for each tenancy over the period. Most accountants won’t ask for this; the meticulous ones do—especially when they’re calculating days tenanted for the year. We have it ready either way.
What we need: your time period.
Routine beats rummaging
On the first day of every month, we email you a monthly owner statement with that month’s invoices attached. File those and the annual wrap-up becomes a formality, not a forensic exercise.
How to get yours—fast
Ask your accountant to directly email us the date range you want (e.g., “1 April 2025–31 March 2026”) and which reports you’d like. Make sure they cc you in. If in doubt, ask for all four; your accountant can ignore what they don’t need.
A tidy checklist to forward to your accountant
Year-end Summary (per property), with monthly income, fees, invoices + annual expense and fees-ledger breakdowns
Transaction Report with running balance (selected period)
Expense Report (per property, category-tagged)
Rent Statement (per tenancy, selected period) — optional but available
Invoices on a case by case basis.
Questions or ready to request your pack? Contact: Lyanne Para — email her any time, or call 0800 001 659. With Pride handling the paperwork, your year-end will read less like a saga—and more like a summary.